Site Administrator

Site Administrator – Willowbank, QLD

Location: Willowbank, QLD
Pay Rate: Casual – $35.14/hr
Hours: Monday to Friday, 7:30am–3:30pm (flexible)
Start Date: Immediate start available
Employment Type: Casual - with potential for permanent placement

About the Role

We’re seeking an organised, proactive, and detail-focused Site Administrator to join our client’s team in Willowbank. This position plays a key role in ensuring efficient day-to-day operations by delivering high‑quality administrative support and being the first point of contact for all visitors and enquiries.

Key Responsibilities

• Greet and assist visitors while managing all site enquiries.
• Handle incoming and outgoing communications, including emails and documentation.
• Complete daily administrative duties such as data entry, filing, scanning, and document control.
• Prepare and distribute site forms, reports, and spreadsheets.
• Maintain leave records, process leave requests, and update calendars in SharePoint and 6Cloud.
• Collate, verify, and enter staff timesheets and machine hours into the database each day.
• Order and manage stock levels for stationery, consumables, PPE, and staff amenities.
• Maintain accurate PPE registers and uniform order records.
• Create and issue purchase orders for staff and contractors.
• Update and track information in the fleet maintenance database.
• Provide administrative support and reporting to management and operations teams.

Skills & Experience

• Previous administration experience essential; industry experience in construction, mining or industrial (highly regarded but not required)
• Strong computer literacy, particularly in Microsoft Office and SharePoint - specifically Excel Spreadsheets (mandatory)
• Excellent organisational and communication skills
• High attention to detail and ability to juggle multiple priorities
• Understanding of WHS and site compliance processes
• Ability to work independently, without supervision, in a fast-paced or remote site environment
• Fit and Healthy - ability to pass pre-employment Drug and Alcohol testing

Personal Attributes

• Reliable, proactive, and capable of multitasking.
• Professional, friendly communicator with strong interpersonal skills.
• Strong initiative and problem‑solving ability.
• Able to maintain confidentiality and manage sensitive information.
• Positive, team-oriented mindset.

What’s in It for You

• Consistent full-time hours
• Supportive, collaborative team environment
• Opportunities for skill development and career progression
• Genuine potential for permanent employment

Ready to Make an Impact?

Email your resume: applications@recruitment247.com.au

Or click Apply on this website.

Have questions?

Call us on (07) 3281 2489, Monday to Friday, 8:30am–4:30pm.

We look forward to hearing from you—apply today and take the next step in your career for 2026!